One accountable partner for your paper records: collected by our own staff, barcoded in O'Neil, stored in our six UK facilities, retrieved on demand and destroyed on schedule — with a full audit trail throughout.
Records pile up in storerooms and third-party units with no index, no retention dates and no clear owner. Finding a file takes days, nobody's sure what can be destroyed, and a data-protection request or audit turns into a hunt.
Records management fixes that. Every item is indexed to the references your teams actually search by, given a retention date, and tracked through every movement. You know what you hold, where it is, and when it can go.
We run it all ourselves — collection, storage, retrieval, scanning and destruction — so there's one audit trail and one team accountable for it.
Boxes and files indexed to your references in O'Neil, so any item can be found in seconds.
Monitored, fire-protected, access-controlled facilities, run by us under ISO 27001.
Archive & box storage →Next working day as standard, two hours when urgent, delivered by our own staff.
Any stored file scanned and sent securely the same day it's requested.
Scan on demand →Retention dates on every item, with prompts when records fall due for review.
Records destroyed to BS EN 15713 with a certificate for your audit trail.
Secure shredding →We look at what you hold, where it is and how often it's used.
Records collected by our staff, barcoded and indexed with retention dates.
Store, retrieve and scan through our portal, with a full audit trail.
Prompted when records fall due; destroyed to BS EN 15713 on your approval.
When someone asks what you hold and why, you'll have the answer — and the evidence.
Every collection, retrieval, scan and destruction logged against the item.
Held against every box and file, so nothing is kept longer than it should be.
BS EN 15713 destruction with a certificate for every job.
Stored, scanned and destroyed in our own UK facilities. Never offshored.
Tell us what you hold and where. We'll scope the right mix of storage, retrieval, scanning and destruction — with a clear, no-obligation price.
We'll be in touch, usually the same working day. Anything urgent? Call free on 0800 281857.
Records management services look after your records across their whole life: collection, indexing, secure storage, retrieval, retention control and certified destruction. We run the process for you in our own accredited facilities, with full visibility through our online portal.
Every box and file is barcoded and indexed in O'Neil records-management software against your own references, with a full audit trail on every movement.
Yes. We hold a retention date against every item, prompt you when records fall due for review, and — only with your approval — destroy them to BS EN 15713 with a certificate of destruction.
Yes. Through our online portal you can see what you hold, what's due for review and request any item for delivery or scanning.
Yes. We're an ESPO framework supplier, so public bodies can appoint us through a compliant route they already use, and we support NHS, local government and legal records.
Yes. Many clients combine storage with scan-on-demand, or back-scan whole collections and move to digital. We scan to BS 10008 so digital records stand up as evidence.
Yes. We offer the same core services — secure storage, retrieval, scanning and certified destruction — from facilities we own and run ourselves, with a direct, owner-run service and no offshoring.