Supplier invoices arrive by post, email and portal — and someone has to key every one. We scan, capture, validate and post them for you: header and line data read to your codes and delivered into your finance system, in the UK, under ISO 27001.
Every supplier invoice that lands has to be opened, read, coded and keyed before it can be approved and paid. It's slow, it ties up skilled finance people, and manual keying is where errors and duplicate payments creep in.
We take that whole step off your team. Invoices are captured to your fields and codes, checked against your rules, matched to purchase orders where you want it, and delivered into your ledger as clean data ready to approve.
You keep full control of approval and payment. We just make sure the data going in is accurate, coded and on time — for posted and emailed invoices alike.
The supplier, invoice number and payment reference, matched to your supplier records.
Invoice date and due date, read consistently whatever format the supplier uses.
Totals captured and cross-checked so the figures posted actually add up.
PO numbers captured and, where you supply the data, matched to your orders.
Item codes, descriptions, quantities and values read row-by-row, across pages if needed.
Coded to your chart of accounts so invoices post to the right place.
Invoices reach us by post, secure upload or your digital mailroom inbox.
Each invoice is scanned and identified, so the right supplier rules apply.
Header and line data captured to your codes, checked and matched to POs.
Clean data delivered into your finance or ERP system, ready to approve and pay.
Your approval workflow doesn't change. Only the keying disappears.
Totals cross-checked and duplicates flagged before anything reaches your ledger.
PO matching and nominal coding to your rules, with exceptions flagged for review.
Handled by our own staff in our UK facilities, with a full audit trail.
Delivered in your finance or ERP import layout, or by secure file transfer.
Tell us roughly how many invoices you handle and how they arrive. We'll send a clear, no-obligation price.
We'll be in touch, usually the same working day. Anything urgent? Call free on 0800 281857.
We take your incoming supplier invoices — by post, email or upload — scan them, capture the data your finance team would otherwise key, validate it, and deliver it into your accounts or ERP system. Your people approve and pay; we take out the data entry.
Supplier name, invoice number, invoice and due dates, net, VAT and gross totals, purchase-order number, account or nominal codes and payment references — and full line-item detail where you need it.
Yes. Line-level capture is one of our specialisms: item codes, descriptions, quantities and values are read row-by-row, including where a line wraps across two rows or an invoice runs over several pages.
Yes. Where you supply PO data, we can match captured invoices to purchase orders and flag exceptions — mismatches, missing POs or duplicates — for your team to review rather than chase.
Yes. We deliver in the layout your finance or ERP system imports, or by secure file transfer, indexed to your supplier and nominal codes. Your approval and payment workflow stays exactly as it is.
Yes. Paper invoices are collected or posted to us; emailed and PDF invoices come in through your digital mailroom or a dedicated inbox. Both are captured the same way, into one clean data feed.
Yes. Every invoice is handled by our own staff in our ISO 27001-certified UK facilities, with a full audit trail. Nothing is subcontracted or sent offshore.