Scanning gives you an image. Data capture gives you the data. We read the values off your invoices, forms, surveys and mail — keyed and checked by our own UK team — and deliver clean, structured data straight into your systems.
A stored or scanned document is only useful when someone reads it. Data capture takes that reading off your team: we extract the fields that matter, check them, and hand you data you can search, report on, match and post — not another PDF to open.
We run it as a managed service. You send us the paper (or we collect it), tell us the fields and rules you need, and we return structured data indexed to your own references, on the schedule you set.
It's the same accredited, UK-only discipline we apply to the country's most sensitive records — our own people, our own facilities, a full audit trail, and nothing sent offshore.
Supplier invoices, statements and remittances read down to line-item level and posted to your ledger.
Invoice processing →Structured forms captured field-by-field to your schema, with validation rules applied as we go.
Tick-box, write-in and free-text responses captured, tabulated and reported.
Survey capture →Undelivered mail opened, read and address-status coded into clean suppression data.
Mailing returns →Personnel files captured to indexed, structured records, in the UK, under ISO 27001.
Awkward, mixed and handwritten batches read by our operators, with anything unclear flagged not guessed.
We collect your documents, or take them by post, secure upload or from your digital mailroom.
Documents are scanned and sorted by type, so the right capture rules apply to each one.
Our operators and capture process read the values you need and key them to your schema.
Every field is checked, then delivered as structured data into your systems or by secure transfer.
We've looked after sensitive records since 1977. The same control applies to your data.
Validation rules, double-keying and cross-checks — accuracy measured per field on your documents.
Captured within certified information security, to standards that support legal admissibility.
Captured by our own vetted staff in our UK facilities. Never subcontracted, never offshored.
Indexed to your references and field names, delivered in the format your systems expect.
Tell us what documents you have and the fields you need. We'll send a clear, no-obligation price.
We'll be in touch, usually the same working day. Anything urgent? Call free on 0800 281857.
Scanning gives you a picture of a document. Data capture reads the values off it — the invoice number, the name and address, the date, the tick-boxes, the reference codes — and delivers them as clean, structured data your systems can actually use. We do both: scan the paper, then capture the data from it.
Invoices and finance documents, application and claim forms, surveys and questionnaires, returned and gone-away mail, HR and personnel records, and mixed or handwritten paperwork. If it carries data you need keyed, we can capture it.
Often, yes. Clear handwritten fields are captured and verified by our operators; anything genuinely unreadable is flagged rather than guessed, so you never get an invented value against a live record.
Whatever your systems need — CSV, Excel, XML or JSON, or straight into your finance, records or line-of-business system by secure file transfer. We index to your own field names and references.
Every captured field is validated before it's released. Depending on the job we use built-in rules, double-key verification and cross-checks against the document itself, and we measure accuracy per field on your own documents — never a single blended figure.
Yes. Capture is done by our own vetted staff in our ISO 27001-certified UK facilities. Personal data stays in the UK, and work is never subcontracted or sent offshore.