Archiving isn't just boxes in a warehouse. We index every record to your references, hold a retention date against it, store it in our own UK facilities and destroy it on schedule — or digitise it for instant access. Physical, digital or both.
Boxing records up and pushing them into a storeroom isn't archiving — it's a problem deferred. Nothing's indexed, nothing has a retention date, and when someone needs a file or an auditor asks what you hold, it's a hunt.
A managed archive fixes that. Every box and file is barcoded and indexed to the references your teams search by, given a retention date, and tracked through every movement — so you always know what you hold, where it is, and when it can go.
We run the whole life-cycle ourselves, in facilities we own: survey, collection, indexing, storage, retrieval, scanning and certified destruction. One audit trail, one accountable team, since 1977.
Board, company and operational records archived to a clear retention schedule.
Ledgers, invoices and statements archived for the retention periods HMRC and audit require.
Personnel and payroll files archived securely, with leaver records retained and destroyed on schedule.
Closed matters, contracts and agreements archived against review and destruction dates.
Deeds & wills storage →Clinical and patient records archived to NHS retention schedules, in the UK.
Medical records →Property, planning and project archives held long-term in stable, monitored conditions.
We assess what you hold and collect it with a full chain of custody.
Every box and file barcoded and indexed in O'Neil to your references and retention dates.
Held in our UK facilities, scanned to searchable PDF/A, or a hybrid of both.
Any item back next day or scanned same day; destroyed to BS EN 15713 on schedule.
The control of a records-management programme, the reach of six UK sites — all owner-run.
Every box and file barcoded and searchable, with an online portal and full audit trail.
Retention dates on every item, review prompts, and BS EN 15713 destruction on approval.
Archive on paper, scan to PDF/A, or store and scan on demand — your choice.
Held in facilities we own and run, never subcontracted or sent offshore.
Tell us roughly what you hold and where. We'll send a clear, no-obligation price — collection included.
We'll be in touch, usually the same working day. Anything urgent? Call free on 0800 281857.
Storage is where records sit. Archiving is how they're managed: indexed to your references, given retention dates, retrievable on demand and destroyed on schedule. We archive your records in our own UK facilities so they stay findable and compliant, not just off your floor.
Both. We hold barcoded boxes and files in our UK sites, or scan records to searchable PDF/A and archive them digitally into your systems — or a hybrid, where paper is stored and any file is scanned on demand the day you ask for it.
Every item carries a retention date. We prompt you when records fall due for review and, only with your approval, destroy them to BS EN 15713 with a certificate for your audit trail.
Yes. Any archived box or file is back next working day as standard, within two hours when urgent near our sites, or scanned and sent to you the same day without moving the box.
In six UK facilities we own and run ourselves, including Leicester, Syston, Corby, Nottingham (Colwick) and Tilbury for London and the South East. Records are never subcontracted or sent offshore.
Yes. We survey what you hold, collect it with a full chain of custody, and index it into a managed archive — including archives currently sitting with another provider or in your own storerooms.