We digitise HR and personnel files — indexed to your employee records, delivered to your HR system, scanned to BS 10008 in our own UK facilities.
Personnel files are among the most sensitive paper an organisation holds — and the hardest to find fast when HR needs them. We digitise your HR and personnel files, index them to your employee records and deliver them into your HR system, so a file is a search away and the cabinets are gone.
Contracts, right-to-work and ID documents, appraisals and reviews, training and qualification records, disciplinary and grievance files, starter and leaver paperwork, timesheets and payroll backup — whole personnel files or specific document types, your call.
Each file is indexed to your employee identifiers — name, staff or payroll number, department — and delivered ready for your HR or document system, or as searchable PDF/A. Subject access requests and audits stop being a cabinet-dive.
Digital files are access-controlled and auditable. We can apply your retention schedule so records are held no longer than they should be, and destroy the originals to BS EN 15713 with a certificate once you've signed off the scans.
Collection, preparation, scanning and indexing are all done by our own DBS-checked staff in our own ISO 27001-accredited UK facilities — never offshored or subcontracted — and scanned to BS 10008 for legal admissibility. See bulk & back-scanning for how a larger project is run, or scan on demand to digitise files only as you need them.
Tell us roughly how many files or cabinets you hold and we'll send a clear, no-obligation price — starting with a free test batch.
We'll be in touch, usually the same working day. Anything urgent? Call free on 0800 281857.
Personnel and staff files of every kind — contracts, right-to-work and ID documents, appraisals, training and qualification records, disciplinary files, timesheets and starter/leaver paperwork. If it's in a personnel cabinet, we can digitise it.
We index each file to your employee identifiers (name, staff/payroll number, department) and deliver it ready for your HR system or as searchable PDF/A, so any file is found in seconds rather than pulled from a cabinet.
Yes. Digitised files are access-controlled and easy to find for a subject access request, and we can apply your retention schedule so records are destroyed on time. Originals are destroyed to BS EN 15713 with a certificate once you've signed off.
Everything is collected, scanned and indexed in-house by DBS-checked staff in our own ISO 27001-accredited UK facilities — never offshored or subcontracted, with a full chain-of-custody audit trail.
Yes — from a single cabinet to a multi-site HR archive, run as a managed project with a free test batch and scheduled collections, plus scan-on-demand for the files you need back urgently.