While much of GDPR focuses on digital security threats, it’s important not to forget about the potential risks posed by physical documents. It’s vital for compliance that personal data in paper format isn’t left insecure. Storing confidential files offsite in a dedicated, secure facility ensures that documents are properly locked away with limited access.
Designed to safely store thousands of physical documents, our GDPR compliant document storage facilities prevent loss, theft and forgotten data. Physical and electronic safety measures provide full protection against fire, flood and theft, while advanced indexing and tracking software simplifies retention, speeds up retrieval and creates a full audit trail.
In previous years, simple box-level storage allowed for each box to hold a number of records and be broadly catalogued according to a from/to sequence or by admittance date. GDPR, however, requires all individual records to be identifiable, making accurate file listings for all records a critical endeavour.
Fortunately, our efficient, secure file-level indexing service not only ensures that you know exactly where each and every file is stored, but it also improves the speed of data retrieval operations and helps you to retrieve individual files with ease.