The Advantages of Offsite Document Storage

No matter which industry you’re a part of, it’s likely that your business has documents that need to be retained. 

The volume of these documents will vary from company to company, but one thing that remains the same is the need for secure storage that is convenient and suitable for the needs of the business.

In addition to keeping detailed records, many businesses need to retain documents for legal reasons, but don’t necessarily use these documents in the day-to-day running of the company, for example payroll information relating to ex-employees. It’s hugely important that files are handled according to regulations, and it can be a major headache for businesses to make sure that their document handling is sufficient.

Many companies are now turning to off-site storage for their documents, but why?
To many, it may seem that storing documents off-site only adds inconvenience to document management, but in reality, offsite document storage can save your business space, time, and most importantly, money.

So what are the main advantages of offsite document storage for UK businesses?

Space

Filing cabinets and archives can take up a tremendous amount of space within your offices; space that could be used for more productive, revenue-generating purposes. With offsite document storage, you can make room in your office to grow your business, house new employees, or even create a new break-out area for your staff.

Efficiency

With offsite document storage, you can easily track and index thousands of documents. You'll spend significantly less time sorting and filing legally required documents, and more time getting work done. And with irrelevant documents out of the way, the files that you actually need on a daily basis will be much easier to find, saving time for your staff and money for your business. When audit time rolls around, just let us know which files you need, and they’ll be with you in a flash.

Security

There’s no room for error when it comes to the security of crucial documents. Your clients, your employees, and your very business are at risk without the proper security measures in place. Each Stor-a-File site is specifically designed to ensure the maximum level of safety for your data; with security measures like internal and external CCTV, 24-hour patrolling, and strict visitor protocols to name a few. This gives you the peace of mind of knowing your data is safe and sound. Not only does offsite document storage mean your files are protected from theft, you’re also reducing the possibility of them being misplaced or damaged; our trained experts know exactly how to care for your files in case of disaster. 

Offsite document storage has huge advantages over in-house storage, ranging from improved security and disaster preparedness, to cost savings on expensive office spaces. We understand that document storage requirements vary hugely between different businesses, which is why our experts will come up with a custom plan that works for you. Still not convinced? Give us a call on 0800 281 157 to find out how offsite document storage can help your business.