As one of the UK's leading document management companies we understand the changing environment of the work place and we fully believe we have the right level of expertise and knowledge to help your office go 'paperless'. By using Stor-a-File for document scanning and to organise your documents we can help make sure that all cruicial paper documents can be digitaly stored in whatever capacity. We have helped many high profile clients organise their files so that not only is it easily accessible but also reduces the cost of time spent looking for a particular document.
Scanned images can be supplied back to the client using many different methods: -
We offer consultations and samples at no cost to potential clients. Why not give us a call or visit our contact page to see how much more efficient your office process would be using electronic documents rather than paper.
As well as offering an excellent standard scanning service, Stor-a-File's long standing experiance in the sector also means we are able to offer a number of more specialised services whilst also maintaining the quality and competitive prices all of our customers have come to expect from Stor-a-File.
Microfilm and Microfiche conversion
Stor-a-File have over 35 years experience dealing with film and are able to digitise microfilm and microfiche quickly and effectivley without ever compromising on quality.
Our services include :
Microfiche Conversion to Digital
16mm Microfilm Services to Digital Conversion
35mm Microfilm Services to Digital Conversion
OCR conversion from microfilm or microfiche
Conversion of slides to digital format
Digitisation of Aperture Cards
Half Plate Negative conversion to digital format
Conversion of 35mm film strips to CD
CAD file archiving
Large format / Drawings
Working with prominent architects and organisations such as the Environment Agency we fully understand how important it is to have large documents such as plans and other large format documents avaliable in a digital formats. Stor-a-File can scan any sized document up to 46" wide, of unlimited length, in black and white, greyscale or colour and host them securly online or convert them over to a CD for ease of access.
Stor-a-File also offer an OCR (optical character recognition) service which can recognise written characters on text and are able to convert scanned images to TIFF's and PDF's , giving you flexibility in how you wish to view your documents.
We offer all our potential customers a free sample which we can assure you will be to the very best standard. For more information please call 0800 281857.
If you are looking for a professional and high quality scanning service then look no further than Stor-a-File. We are able to tailor our service complete to your needs and budget, which can also provide a number of benifits to your organisation.
Disaster Recover
All companies are prone to some form of risk, Stor-a-File can help with your business recovery plan so that you can return to running your business as normal in the event of a disaster.
Deterioration of Quality
By having documents scanned electronicly you can be assured that your vital documents will not suffer reduction in quality over long periods of time .By having documents scanned onto CD or hosted securly online you can also be safe in the knowledge that any important documents are secured against any potential fire or water damage.
Easy Retrieval
By having documents scanned electronicly we can transfer these to any particular media you wish such as CD, DVD , USB Sticks and Encrypted Harddrives. We can also host documents securely through our online portal so you can access your scans from anywhere in the world.
Retension
As we deal with large public and private sector bodies we understand the importance of retension rates of documents and how this can often be a burden for companies. By having documents scanned you can have instant access to documents without having to find places to store them and without the hassle of spending time finding those all important documents.
We offer consultations and samples at no cost to potential clients. Why not give us a call or visit our contact page to see how much more efficient your office could be.
Stor-a-File have used O’Neil Record Storage & Management software since 2003 to track our records. This is a fully supported application that has all of the indexed data stored centrally in an RS-SQL database.
“RS-SQL® (Record Storage for SQL Server) is the world's leading record storage & management software product from O'Neil Software. Running in over 1000 facilities in more than 80 countries, more of the world's records are managed off-site on RS-SQL than any other software package.”
All Stor-a-File services are tracked via this system, and all operatives are issued with a handheld scanning device (such as MC9090 & MC50 models) to use for all activities from uplifting boxes from customer site to pulling priority retrievals at file level. All client requests are processed via our Customer Services team who generate a unique workorder for each batch requirement, and this is then tracked at each stage through to completion – offering a full audit trail.
This O’Neil tracking system allows for the records to be tracked point-to-point from collection, to scanning, to the holding area and finally tracked to the confidential destruction whereby the itemised destruction Certificate is created.
End to End Process
Request for collection received via web/email/fax/phone.
Items are collected and booked in.
Items are prepared for scanning by removing staples, unfolding creases and ensuring that all data is visible. If there is anything obviously missing, our staff will contact the relevant party.
Documents are scanned to agreed format, usually TIFs or PDFs.
Scanned Documents are indexed as required.
Database is built and hosted online.
Documents are securely and confidentially destroyed.
All stages of scanning are controlled by ISO 9001 quality assured system
